Statutes
Statutes of our society
Transparency, values and guidelines – an overview of our articles of association
§ 1 Name and registered office
The association bears the name “GERMAN-FRENCH SOCIETY FOR GYNECOLOGY AND OBSTETRICS” with the addition of eV after registration and has its registered office in Kiel.
It is entered in the register of associations at the Kiel District Court.
§ 2 Purpose
The purpose of the association is to promote science and research in the field of gynecology and obstetrics in collaboration with French and European colleagues.
§ 3 Non-profit status
The work of the society serves exclusively and directly non-profit purposes within the meaning of the section “tax-privileged purposes” of the German Fiscal Code.
The association is a non-profit organization and does not primarily pursue its own economic interests.
The association’s funds may only be used for statutory purposes. The members do not receive any payments from the association’s funds.
No person may be favored by expenses that are alien to the purpose of the association or by disproportionately high remuneration.
In the event of dissolution or liquidation of the association or if its previous purpose ceases to exist, the assets of the association shall be transferred to the German Research Foundation, which in turn must make them available exclusively and directly for non-profit purposes.
§ 4 Membership, admission
Members of the society can be
- every gynecologist and obstetrician as a full member
- Doctors and doctors of other medical disciplines as “associated members” without voting rights, but with an advisory vote.
The application for admission to the association must be submitted in writing to the board of directors. The board of directors decides on the admission. The decision will be confirmed in writing. With the admission, the member accepts the statutes of the association.
§ 5 Membership, loss
Membership in the association ends:
- by resignation by means of prior written notice at the end of the year,
- by exclusion by means of a vote of the general meeting after a report by the board of directors with a two-thirds majority of the voting members present,
- In particular, the general meeting may exclude a group from the society that, due to its attitude, behavior or tendencies, violates the honor or interests of the society and whose appearance discredits the profession.
No member may be excluded for philosophical, religious or political reasons.
§ 6 Contributions and other obligations
The ordinary annual meeting of members decides on the amount and due date of the financial contributions. Unless otherwise stipulated, each member has to pay an annual contribution of 100.00 euros, the first time upon joining.
The members of the association are exempt from any personal liability with regard to the financial obligations entered into by the “German-French Society for Gynecology and Obstetrics”. These obligations are covered exclusively by the assets of the company.
§ 7 Bodies and institutions
The bodies of the association are the board of directors and the members’ meetings.
At the decision of the members’ meeting, further organizational facilities, in particular committees with special tasks, can be created.
§ 8 Board of Directors
The board of directors is elected by the members’ meeting. It consists of four members: President, Vice President, Secretary, Treasurer.
The board of directors is responsible for the implementation of all measures adopted. It is responsible for the ongoing administrative work arising from the affairs of the society. The board of directors makes its decisions with a simple majority. A member of the board of directors can be represented by a member of the company if this member is authorized with a written power of attorney.
The board of directors within the meaning of § 26 BGB are the President, the Secretary and the Treasurer. Each of them can represent the association alone.
The board of directors manages the business on a voluntary basis. It gives itself rules of procedure.
Subject to any other subsequent regulation, the board of directors shall meet once a year or at the request of at least one fifth of the members together with the board of the French society for the purpose of congress planning and coordination.
The board of directors draws up the annual budget and decides on the use of the available money. It determines the course of action of the association.
§ 9 Members' Meeting
The ordinary members’ meeting, which takes place every two years, decides on the contributions, the discharge of the board of directors, the election of the board of directors and the amendment of the statutes.
In addition, a members’ meeting takes place on the occasion of every conference organized by the society.
An extraordinary members’ meeting takes place if it is convened by the board of directors itself or at the request of at least one fifth of the members.
The chairman of the board of directors is also the chairman of the members’ meeting.
The convocation to all members’ meetings is made by the board of directors with a period of 1 month in writing, stating the agenda.
The members’ meeting receives the accountability reports on the work of the board of directors and the general situation of the society. After examination and approval of the reports on the past financial year, it decides on the questions on the agenda.
Every members’ meeting has a quorum, unless these statutes provide otherwise (§11), regardless of the number of members present.
Valid resolutions can also be passed in the members’ meeting on those items that are not listed in the agenda if 4/5 of the members present so decide.
The members’ meeting passes its resolutions with a simple majority of the voting members present. It also decides on publications, in particular on resolutions and resolutions of the congresses. It appoints the committee for the examination of the reports, which is immediately re-electable and reports to every members’ meeting.
§ 10 Minutes
Minutes of the members’ meeting must be taken, signed by the President, the Secretary or a minute-taker elected by the meeting.
The Secretary is responsible for maintaining the archives of the Society.
§ 11 Members' meetings, amendments to the statutes
The proposal to amend the statutes must be submitted by one tenth of the members of the society or by the board of directors. It must be available to the members at least six months before the members’ meeting; copies thereof must be distributed to each affiliated society by the Secretary at least four months before the members’ meeting.
At the members’ meeting convened to amend the statutes, at least half of the voting members must be represented. If this number is not reached, the members’ meeting will be reconvened within the deadlines set by the statutes. This second members’ meeting can pass valid resolutions regardless of the number of members present. In all cases, amendments to the statutes can be made with a two-thirds majority of the voting members present at the members’ meeting.
§ 12 Dissolution of the association
The dissolution of the association can only be decided by an extraordinary members’ meeting convened for this purpose with a 3/4 majority of the voting members present. However, the prerequisite is that at least half of the voting members are present.
In the event of dissolution, the association’s assets shall be used in accordance with § 3 of these statutes.
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